If you’re wondering how to use Zoom, we’ve got you covered with a step-by-step tutorial about how to use the meeting app on your phone or computer.
In the midst of the coronavirus pandemic, virtual meetings are becoming exceedingly important. Although just a few months ago, people preferred to visit their clients in person, a vast number of practitioners have now opted for online options to remain linked in the midst of global lockdowns. Around the same time, more colleges and educational institutions have begun to use video conferencing software to virtually communicate with their pupils. Zoom has emerged as one of the most common video conferencing solutions. Cross-platform support is one of the causes for its success. Zoom, on the other hand, has features such as the option to enter a meeting with a Web browser and share the computer with up to 100 members. All of this gives it a convincing alternative to Google Hangouts Meet and Microsoft Teams.
Zoom is accessible via mobile and desktop devices. Participants can also bind to their Zoom meeting hosts through a web browser. Furthermore, the Zoom app allows you to invite up to 100 people to a single meeting, with the Large Meeting add-on allowing you to invite up to 500 people. Of course, in the recent past, some privacy issues have been raised, which have had an effect on the growing global popularity of the Zoom app. The production team, on the other hand, claims to have begun focusing all of its efforts on improving privacy. Zoom can become a more stable option for virtual meetings as a result of this.
That being said, you may be wondering where, to begin with, Zoom. As a result, we’ve put together a step-by-step tutorial for using the Zoom function on your laptop. To make it simpler for you, we’ve included instructions for both Windows and Mac computers. Before proceeding with our guide, you can also grab the most recent Zoom client for your laptop from the official site.
How to use Zoom
Here’s how you can join a Zoom meeting on Windows or Mac, with logging in.
- On your phone, launch the Zoom application.
- Now, from the default screen, click the Join a Meeting button.
- To attend a group, a pop-up screen will appear asking you to enter the Meeting ID or the Personal Link Name. You can also update your name and allow or disable the options to link to your audio and display your video from that phone.
- To enter the conference, click the Join button at the bottom of the screen.
Users may also attend a conference via a Web browser rather than installing the Zoom program on their devices. So, in such a situation, all you need to do is open the provided link to the meeting, and your browser will show you a page with a Join from your browser link. You’ll then be taken to a page where you can simply type your name to attend the meeting. It’s worth noting that the Join from your browser connection is supported by the host and isn’t available for all meetings.
If you have a Zoom account, you can follow these steps to join a Zoom meeting. Signing in gives you more options.
- On your phone, launch the Zoom app.
- Now, sign in with your existing account by clicking the Sign In button. You may also sign up by clicking the Sign Up Free button on the Sign In screen. You will also use a current Single sign-on (SSO) password, as well as an existing Google or Facebook account.
- You will attend an ongoing Zoom meeting after you’ve signed in by pressing the Join button on the home screen.
On your phone, a pop-up will appear asking you to enter the Meeting ID or Personal Link Name. You may also add your name to the screen, which would be available to the meeting’s host and other attendees. You may also disable the video or audio by using the checkboxes offered.
You will now be connected to the meeting through the app.
How to host a Zoom meeting on Windows or Mac
Here’re the steps to quickly host a Zoom meeting on desktop.
- On your phone, launch the Zoom app.
- Now, if you haven’t already, press the Sign In button.
- You’ll be taken to the home screen, where you must press the New Meeting button. You can also uninstall the video by pressing the down arrow under the New Meeting button.
- When you press the button, Zoom will display a screen with information such as the Meeting Topic, Host Name, Password, Numeric Password for telephone and room systems, Invitation URL, and Participant ID. From the same computer, you may also invite anyone. Similarly, the opportunity to share your screen would be available.
- When you’re through with your conference, press the End Meeting button to end it. A dialogue box will appear on the board, where you can press the End Meeting for All button to end the meeting for all members. You may also exit the meeting and assign someone else to host it by selecting the Leave Meeting option from the pop-up dialogue. This will keep the dialogue going among the participants while allowing you to log out.
You can also record the conversation or talk with the members at any point during the conference. The software also allows you to silence the audio or turn off the camera when conducting the conference. Furthermore, the number of members in your meeting would be seen directly from the hosting computer.
How to schedule a Zoom meeting on Windows, Mac
- On your phone, launch the Zoom program.
- Sign in with your current credentials or create a new one.
- You’ll now be taken to the home screen, where you can arrange a meeting by clicking the Schedule button.
- The app will display a pop-up screen where you can enter the subject of your scheduled meeting, choose a suitable date and time, create a pin, and allow or disable the meeting for phone or device users.
- After you’ve filled out all of the specifics, you’ll be able to schedule an iCal, Google Calendar, or other calendar invites.
- You must now arrange your meeting by pressing the Schedule button.
- Meetings that you’ve arranged will appear on the Zoom app’s home screen. By going to the Meetings page, you can now see all of the scheduled meetings as well as browse the transcripts of your current meetings.
Zoom provides browser extensions for both Google Chrome and Mozilla Firefox to make the experience much more convenient. These extensions allow you to arrange a Zoom meeting without having to use the native software. You will, however, require the software to partake in an ongoing meeting or to host a new one.
Zoom is available as a free download, but the free Basic package has a 40-minute cap on community meetings. However, you can accommodate up to 100 people in a community meeting and an infinite number of one-on-one sessions. For $14.99 (approximately Rs. 1,100) a month per server, you can upgrade to the Pro package, which extends the meeting time limit to 24 hours and provides admin controls and functionality such as personalized personal meeting ID and user management. Zoom also offers Business and Enterprise plans for more extensive use. The latter allows you to add up to 500 members without the need for the Large Meeting add-on, which is available in the case of the Pro and Business plans.